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Posted on: August 25, 2022

Changes to Public Comments at City Council Meetings

Changes to Public Comments at Open Meetings

Hearing from our residents is incredibly valuable to both City Council and staff. And, for you, being able to directly address your elected officials is one of greatest parts of municipal government. As such, it's important to both Council and staff that comment periods and public hearings during our meetings run as smoothly as possible. That's why we wanted to be sure we made you aware of some small changes to our public comment policies to ensure that these important parts of our meetings are as effective as possible.

PUBLIC COMMENTS AT CITY COUNCIL & other open MEETINGS

A statement of no more than five minutes (agenda) or five minutes (non-agenda) items may be made on items of general relevance. One deferral will be allowed for anyone wishing to delegate their time to another person up to a maximum of ten minutes on non-agenda items. In no case shall anyone speak for more than ten minutes. 

Please note, Texas state law prohibits the Mayor and members of the City Council from commenting on any statement or engaging in dialogue without an appropriate agenda item being posted in accordance with the Texas Open Meetings Law. Comments should be directed to the entire council, not individual members.

use of presentations and other digital materials

If a resident wishing to speak during a public comment period or a public hearing desires to have a presentation or other digital media available as a part of their comments, those files must be submitted to meetings@montbelvieu.net no later than 12:00 p.m. on the date of the posted meeting. Digital materials will not be accepted after this time or in person via USB drive at the time of the meeting. 

SPEAKING ORDER AND ETIQUETTE 

A resident wishing to comment during open city meetings must wait to speak until the individual is recognized by the Mayor during City Council meetings or by the chairman during other board and commission meetings. At that time, individuals must speak from the podium and use the microphone. This ensures that the speaker can be heard by the City Council or committee, the audience, and that the speaker's comments become of the public record. No individuals will be recognized or allowed to speak from their seat in the audience unless it is necessary due to physical constraints to make accommodations. In the case that an accommodation is necessary, a microphone will be brought to the individual. No outbursts from the audience will be tolerated. 

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